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Appointment Letter
The terms of employment in full — probation, notice period and hours, on joining day.
What goes on it
These are the fields the form asks for. Anything you leave blank is left off the page — no empty rows, no dashes.
- Employee name *
- Employee ID
- Designation *
- Department
- Date of joining *
- Annual CTC
- Place of work
- Employment type
- Probation period
- Notice period
- Working hours
- Company name *
- Company address
- Reference number
- Date of issue *
- Letter body *
- Signed by *
- Designation
- Place
* Needed for the document to make sense.
Three letterheads
All three read the same fields, so you can switch between them at any point without retyping anything.
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Classic Letterhead
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Modern Band
A4 portrait
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Pro
Minimal Formal
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Corporate Rail
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Academic Formal
A4 portrait
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Wave Header
A4 portrait
Common questions
What is an appointment letter?
The document that sets out the terms someone is employed on: role, pay, probation, notice period, hours and place of work. It is issued after an offer is accepted, usually on or just after the joining date.
Do I need one if I already sent an offer letter?
Yes, in practice. The offer letter proposes; the appointment letter records the terms actually agreed. Background checks look for it, and an employee holding only an offer letter has thin proof of what was promised.
What is a normal probation period in India?
Three to six months is the common range, and six is typical for permanent roles at larger companies. Whatever you choose, state it — an unstated probation confuses everyone later.
What notice period should I put?
One to three months, depending on seniority. Bear in mind that it cuts both ways: a long notice period also binds you when you want to release someone quickly.
Can I change the terms afterwards?
Not on your own. Changing pay, role or notice period after appointment normally needs the employee to agree in writing — which is what a promotion letter or a revised appointment letter is for.
Should the salary breakup be in it?
It helps. Put the annual CTC in the field and the component split in the body if you want it on the letter; otherwise attach the structure separately and say so in the text.
Is it free, and is there a watermark?
Two letters a month are free, with no watermark on either plan. Pro removes the monthly limit and adds the logo and signature uploads.
Can I issue these in bulk?
Yes. Fill in the company details once, then duplicate and change the employee-specific fields — the terms that are the same for everyone stay put.
Other letters and certificates
- Internship certificate Landscape, with the dates and the work on it — the part a college actually checks.
- Offer letter The role, the pay and the joining date, in writing — what a candidate resigns on.
- Relieving letter Confirms a resignation was accepted and dues settled — needed to join anywhere next.
- Character certificate A vouching for conduct — asked for by police verification, colleges and employers.
- Experience letter Confirms a role, the dates worked and conduct — what the next employer asks for.
- Resignation letter Notice, in writing and on the record — the letter your relieving letter is issued against.
- Leave application Dates, cover and a reason — the application HR can approve without asking twice.
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