Free to start · no card
Offer Letter
The role, the pay and the joining date, in writing — what a candidate resigns on.
What goes on it
These are the fields the form asks for. Anything you leave blank is left off the page — no empty rows, no dashes.
- Candidate name *
- Designation offered *
- Department
- Reporting to
- Joining date *
- Annual CTC
- Work location
- Employment type
- Offer valid until
- Company name *
- Company address
- Reference number
- Date of issue *
- Letter body *
- Signed by *
- Designation
- Place
* Needed for the document to make sense.
Three letterheads
All three read the same fields, so you can switch between them at any point without retyping anything.
-
Classic Letterhead
A4 portrait
-
Modern Band
A4 portrait
-
Pro
Minimal Formal
A4 portrait
-
Corporate Rail
A4 portrait
-
Academic Formal
A4 portrait
-
Wave Header
A4 portrait
Common questions
What is an offer letter?
A written offer of employment: the role, the pay, where the work happens and when it starts. It is what a candidate shows their current employer when they resign, so the dates and the number in it matter.
How is it different from an appointment letter?
An offer letter is the proposal — it can be declined, and it usually has a date it expires on. The appointment letter comes after acceptance and carries the full terms of employment: probation, notice period, working hours. Most companies issue both.
Should the CTC be in the offer letter?
Yes, and candidates should insist on it. An offer with no number is not an offer. If the breakup is still being worked out, state the annual CTC and say the detailed structure follows in the appointment letter.
How long should an offer stay valid?
A week is normal and two is generous. The validity field prints the date on the letter, which prevents the awkward conversation where a candidate accepts a month later at a salary you have since revised.
Is an offer letter legally binding in India?
It creates obligations once accepted, and courts have treated a withdrawn offer as actionable where a candidate resigned in reliance on one. Treat it as a commitment rather than a formality, and do not issue one you are not ready to honour.
Can I add a joining bonus or relocation terms?
Put them in the body — the wording is fully editable, and anything you type there prints as part of the letter. Keep conditional items conditional in the text, so nobody reads a maybe as a promise.
Is it free, and is there a watermark?
Two letters a month are free, with no watermark on either plan. Pro removes the monthly limit and adds the logo and signature uploads.
Can I reuse it for several candidates?
Yes. Set the company details once, then duplicate the letter and change the name, role and number — that is the quickest path when you are hiring a batch.
Other letters and certificates
- Internship certificate Landscape, with the dates and the work on it — the part a college actually checks.
- Appointment letter The terms of employment in full — probation, notice period and hours, on joining day.
- Relieving letter Confirms a resignation was accepted and dues settled — needed to join anywhere next.
- Character certificate A vouching for conduct — asked for by police verification, colleges and employers.
- Experience letter Confirms a role, the dates worked and conduct — what the next employer asks for.
- Resignation letter Notice, in writing and on the record — the letter your relieving letter is issued against.
- Leave application Dates, cover and a reason — the application HR can approve without asking twice.
The rest of JobFolio
One account, one resume, and everything else reads from it.
- Resume maker ATS-ready templates, live preview, PDF.
- ATS score checker See how much of your resume screening software can read. Free.
- Marriage biodata Shaadi format, four designs, A4 PDF.
- Public profile Your resume at a link you can send.
- Visiting & ID cards Print-ready at the size a printer cuts to.