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Leave Application
Dates, cover and a reason — the application HR can approve without asking twice.
What goes on it
These are the fields the form asks for. Anything you leave blank is left off the page — no empty rows, no dashes.
- Your designation or class *
- Your employee or roll number
- Department
- Addressed to *
- Type of leave *
- Leave from *
- Leave until *
- Number of days
- Reason
- Work handed over to
- Reachable on
- Employer or institution name *
- Employer or institution address
- Reference number
- Date of issue *
- Letter body *
- Your name *
- Your designation
- Place
* Needed for the document to make sense.
Three letterheads
All three read the same fields, so you can switch between them at any point without retyping anything.
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Classic Letterhead
A4 portrait
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Modern Band
A4 portrait
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Pro
Minimal Formal
A4 portrait
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Corporate Rail
A4 portrait
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Academic Formal
A4 portrait
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Wave Header
A4 portrait
Common questions
What makes a leave application easy to approve?
Exact dates, the kind of leave, and who is covering your work. Most applications are held up for one of those three, not because the leave itself was a problem.
Should I say why?
A line is enough for casual or sick leave. You are not obliged to describe a medical condition, and a manager who needs more detail will ask — do not volunteer what you would rather not have in a file.
How far in advance should I apply?
For planned leave, as early as you can and at least as far ahead as your policy requires. For sick leave the application usually follows the phone call rather than preceding it, and this is the written record of it.
What counts as a handover?
The name of the person covering, and anything time-bound that falls in your absence. Naming somebody who has not agreed is the mistake that turns an approved leave into a problem.
Can I use this for school or college leave?
Yes. Address it to the principal or head of department and pick the student wording — the dates, reason and duration are the same three things either way.
Do I need a medical certificate?
Usually only for sick leave beyond two or three days, depending on your policy. If you have one, say in the letter that it is attached rather than leaving the reader to notice.
Is it free, and is there a watermark?
Two documents a month are free, with no watermark on either plan. Pro removes the monthly limit and adds the signature upload.
Can I save one and reuse it?
Yes. The letter stays in your account — duplicate it and change the dates the next time, which is the whole point of writing the first one properly.
Other letters and certificates
- Internship certificate Landscape, with the dates and the work on it — the part a college actually checks.
- Appointment letter The terms of employment in full — probation, notice period and hours, on joining day.
- Offer letter The role, the pay and the joining date, in writing — what a candidate resigns on.
- Relieving letter Confirms a resignation was accepted and dues settled — needed to join anywhere next.
- Character certificate A vouching for conduct — asked for by police verification, colleges and employers.
- Experience letter Confirms a role, the dates worked and conduct — what the next employer asks for.
- Resignation letter Notice, in writing and on the record — the letter your relieving letter is issued against.
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